Important Vendor information about The Rotary Club of Townsend Fall Fest 2024

Benefits of becoming a Vendor

• Showcase your products
• Have fun with the community
• Be a part of Fall Fest

Vendor Information

• Online applications and electronic payments are preferred as reflected in the fee schedule below.

MAIL-IN APPLICATIONS WILL ONLY BE ACCEPTED IF RECEIVED BY AUGUST 31, 2024.  

ONLINE APPLICATIONS WILL BE ACCEPTED UNTIL SEPTEMBER 26TH.

*Additional space may be purchased for $100 per 10’x10’.

• You may still request a hard copy application and send in a money order or check. Please remember that fees are higher for vendors submitting hard copy applications.
• Let us know via email if you don’t want your pictures used for Townsend Rotary Fall Fest publicity, or to have your website or social media linked.

We continue to improve Fall Fest every year with free admission to headliner bands, especially on Sunday, to maintain big crowds throughout the full weekend. We bring you the people, you close the sale.    

Apply online (and save money!). Include 1 picture of your display and 3-5 product photos and/or menu of all food items you would like to sell. Returning vendors do not need to re-send photos unless your work/menu has changed.

All payments will be processed immediately upon receipt. The first judging round is in July. Notification of the selection committee’s decision will be sent upon their final decision. You’ll be notified of your vendor status via email. Confirmation of payment receipt is not a space confirmation and does not guarantee a vendor space in Townsend Rotary Fall Fest.

As there are limited spaces, a selection committee will meet in July to judge and select, waitlist, or decline vendors for Fall Fest 2024. If you’re not selected, your payment will be fully refunded. Waitlists require full payment. Applications received after July 6, 2024, will be selected as space is available. Incomplete applications may not be considered.  

Booths - All spaces are outside, either in the park or on the street. There is no power available. You need to furnish your own tents, tables, chairs, weights, water, etc. Only super quiet (no more than 58 dB) generators are allowed for food vendors. There are homes nearby - this is strictly enforced!

No pets are allowed by vendors in or around your booth—make arrangements for their off-site care ahead of the show. 

Townsend Rotary Fall Fest will take no responsibility for any damage or theft of vendor’s product or display facilities; we also take no responsibility for any damage that your display, product, tent, etc. causes to people or property.

Fees are non-refundable after September 1, 2024. This is a rain or shine event. Please use sandbags, ice jugs, heavy weights, etc. to secure your booth. Bring space heaters, bug spray and/or fans for your comfort. Battery or solar operated lights are a great idea! They can increase your sales.

Non-approved items will need to be removed from your booth or you will have to leave the show without a refund. Some items that are not allowed include:  toys or items that shoot or launch projectiles, bullwhips, pornography, etc. Sale of firearms is not permitted. Firearms raffles are permitted, firearms must be disabled.

Exhibitors must be present and open to the public during all advertised show hours.  Fall Fest will start with live music and beer & brats on Friday.   Friday is optional; you may be open for sales if you choose.  You may NOT take your booth down before close of the show on Sunday at 5pm – this hurts the show, your neighbors’ ability to continue to sell, and is disruptive for the attending public. Product boxes and excessive garbage must be torn down and disposed of by vendors—DO NOT fill up the public’s garbage cans with business product containers.

Location:   Heritage Park (1/2 block off Hwy 287, next to the Swimming Pool) 

Set-up Time:   Friday after 2pm &/or Saturday starting at 7am.  If you have not checked in by Saturday at 7:30am, your booth space will be given to a vendor on the waitlist. 

Vendor Vehicle Parking: To make room for buying customers, parking will be in designated areas only.   Cars must be removed after unloading and by 9am Saturday and Sunday mornings and may not be brought into the show until there are no crowds (and after Saturday 6pm and Sunday 5pm).  Parking is across the highway or at least 3 blocks from the show. No driving is allowed in the park. No parking is allowed in alleys.

When you arrive, check in at the Information Tent in Heritage Park for your space assignment. We cannot guarantee specific requests, but we’ll do our best.

Townsend Rotary Fall Fest

P.O. Box 1192

Townsend, MT  59644 

phone: 406-980-1648

email:         FallFest.TownsendRotary@gmail.com

Facebook:   https://www.facebook.com/townsendrotaryfallfest/